Sage has been working hard to deliver product improvements to make Sage 200cloud the best business management solution for your business. Many of the new features in their spring 2019 enhancements are based on feedback from customers just like you!
Upgrading to Sage 200cloud will enable you to leverage the power of productivity and eliminate complexities.
What’s new in Sage 200cloud?
This is because an ERP project cuts across each area of the business, impacting functional areas from finance, accounting and supply chain, to shop floor, production, inventory, quality management, shipping and more. Manufacturers and distributors have already gone through lean initiatives, cutting away excess and thereby are operating with lean staff.
While it’s tempting to consider these initiatives as pure ‘technology or projects’, that perspective is not effective and often results in an implementation that fails to meet expectations. IT may lead the project and certainly has a major role, but ERP projects touch almost every area of the business. The new system will naturally bring some change to how business is done, so it’s important that business process owners are heavily involved.
Thus, when a project team is considering an ERP selection project, it’s imperative that the selection process is based on a solid foundation of industry expertise, vendor research and intimate knowledge of the business, all aligned with the goal of improved business performance.
At its most fundamental, establishing strategic software decision drivers during a selection project involves matching the future state of requirements a business must achieve to drive business process transformation against the system features a technology solution offers.
Monpellier’s ERP consultant team has guided organisations on this very approach. This set of software decision drivers will vary for every organisation dependent on what is the best match for the specific functional areas of the business.
Manufacturers and distributors should take into consideration the following software decision drivers when entering an ERP project:
When the focus is business process improvement, and not solely technology, the project team has a better chance of conducting an effective technology evaluation that is designed to meet future state needs. That’s the power of a strategic approach to software decision drivers.
In a perfect world, once you implement ERP software, you don’t have to worry about your centralised business system again. The realist is that an ERP system needs upgrading like any other piece of software. Chances are good that you aren’t driving the same car you did 5 years ago and I highly doubt that you are even using the same smartphone you had 2 years ago. The fact is that technology is not just changing, it’s constantly improving.
That means software built even a few years ago starts to age and new versions are needed to take advantage of the incredible new opportunities today. For instance, ERP systems are moving towards mobile solutions to augment the core package. That wasn’t possible even 3 years ago.
Whether you are investigating the benefits of ERP software for the first time of have a system in place, it is best to plan for periodic upgrades in software. Just like you schedule tune-ups for your car, tune-ups are also good for ERP software.
The thing about upgrades is, while they bring a host of improvements, fixes and new features, it can take time before employees using the system are totally familiar with what’s new. There can also be slight downtime to the system while the ERP upgrade commits to your system. That’s why its extraordinarily important that you have a plan in place for updates.
Generally, creating a plan for downtime – how to minimise it – and training on new features is essential. It doesn’t have to be elaborate, but communicating the expected changes and how it will impact day-to-day operations needs is key. All that could be rolled up into a simple company-wide email or phased in with specialised support from your ERP implementation partner.
Upgrades are also like spring cleaning for your data. Before installing the upgrade, you should perform a backup of the existing data. You might also sort out old data, archive old records, and optimise the configuration of the database server to get the best performance from your system.
All of this preparation is important to keep your ERP software running smoothly and at optimal speed. Once your upgrade is complete, you have an ERP system that works even better than it did before.
Also, ERP system security improvements are generally parts of updates. You don’t need me telling you how many data breaches have happened, you can flip on the news and you’ll likely hear about a new cyber attack. ERP systems house an incredible amount of data that powers your company. Not everybody can afford to recover from the pain of lapses in security and upgrading your ERP system is one of the tools you have control over.
It all comes down to driving to work in a Model-T car and using a rotary-dial phone which is inefficient in this modern era, and so is using old software.
For more information about ERP upgrades, or if you just simply want to see what solutions are out there, that might fit your business processes better, you can contact us here, or give us a call on 0191 500 8150 and speak to a Business Software Consultant.
Is your business ready for the data revolution?
According to some commentators, we are in the throes of the fourth industrial revolution. Technology has changed the way we think about the world and affects every interaction, from ordering a pizza to watching a movie to chatting with our friends.
From a business perspective, it is no different. The outward signs are obvious enough to see, with changes in communication and dynamics, an increase in flexible and remote working practices and so on. But perhaps the biggest game-changer concerns data.
Quite simply, we are now producing volumes of data that would have been inconceivable just a few years ago. Today’s data comes from a variety of sources: every web search, mouse click and purchase; every like, share and retweet on social media. It all creates its very own data stream and the business that makes the best use of the insights that are hidden in all that data will be the one that gets an edge over the competition.
Given that it is such a new discipline, our full understanding of just how much we can do with big data is still developing every day. What is clear, though, is that the biggest and most successful organisations in the world are devoting ever more budget into developing their data analytics capacity. Those who fail to capitalise on the opportunity are at risk of being left behind.
It is worth taking a step back and looking at some everyday applications of big data. Here is a perfect example – you might sometimes feel as if you are living in some Orwellian dystopia with Big Brother looking over your shoulder as you search the net for, let’s say a flight to Amsterdam, then log on to Facebook to be bombarded by banner ads offering you bargain rates for that exact flight.
There it is, big data in action. Machine processes watch our every move and try to predict what we are likely to do next, and this capacity will grow beyond our wildest dreams over the coming years. It might sound sinister, but all it is trying to do is help us do what we want to do as easily as possible.
Other examples abound – while you sit reading this article, Siri is there on your wrist, quietly keeping an eye on your health and exercise, and your LinkedIn profile is busy looking for a great next step in your career.
From a business perspective, there have already been some major transformations in the finance sector that have been brought about by big data, including enhanced customer service levels and streamlined back office functions. Increasingly, we are seeing data-driven technology behind every innovative business practice.
Businesses have many driving factors in deciding whether to implement a new ERP (Enterprise Resource Planning) system, often sharing the same wish lists and requirements with other organisations.
Streamlining business processes, increasing revenue and driving forward growth against market competitors are key targets to attain.
So, what are the benefits of implementing an ERP system? In this post, we’re going to look at the rewards of bringing an Enterprise Resource Planning solution to your business.
One of the top requirements for many organisations implementing a new ERP system is bringing together multiple parts of the business into a unified solution. Sales, accounting, production, and customer service are tied together to allow free-flowing communication and information, resulting in a streamlined and efficient process.
Secondly, if not a defining requirement for many, is increasing the company revenue. ERP systems are best-in-class when it comes to helping you minimise costs within your organisation. They are also staggeringly intelligent when it comes to helping you identify and capitalise on opportunities you may have not previously been aware of. CRM modules can help your sales team keep track of all your customer data, including sales history and eligibility for cross-selling.
A key benefit of implementing an ERP solution not widely expressed is the increase in employee engagement and morale. It’s a difficult metric to measure, but many report seeing a boost in morale after an ERP system implementation. Manual processes become automated, freeing up time for other tasks, information is delivered quicker and tasks become easier to execute.
Many businesses are still comprised of several legacy systems and processes that have left the current structuring inefficient and incredibly expensive. An ERP solution replaces and eradicates these problems. That’s not to say that bringing in an ERP solution will fix all niggles in your organisation, but it’s important to remember that it can help bridge the gap between restructured processes and your desired business outcomes.
Companies that hold a significant amount of product often find themselves with problems such as not having the capacity for their stock levels, or an excess due to the inability to accurately predict product demand. An ERP system can analyse demand from your customer base and accurately predict future consumption, so you will know exactly how much to allocate to your warehouse and at what time, inadvertently minimising waste and reducing associated warehousing costs.
Monpellier are experts in ERP software solutions including Microsoft, Sage and Pegasus and we can advise on a range of popular products that could be right for your business needs. If you are thinking about the benefits of an ERP solution and what it could provide to your business, then contact us today – we’ll talk you through the options and help you implement a system that’s right for your business.
You can either contact us here, or give us a call on 0191 500 8150 to speak to a Business Software Consultant.
The Sage 200cloud suite is software that works across your business covering many activities including Accounts, Sales, Marketing, Customer Service and Support and industry-specific operations.
Sage 200cloud Financials is included as part of the Sage 200cloud platform, the basis of the Sage 200cloud suite. It offers the core accounting ledgers, giving you great financial control. Building on the Financials modules, Sage 200cloud Commercials comprises a number of further modules covering Sales and Purchase Order processing, Stock and Pricing.
Together, Sage 200cloud Financials and Commercials offers powerful accounts and trading software with unrivalled usability and customisation capability:
Sage 200cloud Financials flexes to your business, allowing you to budget by cost centre and department. Powerful consolidation of multiple companies, even with different nominal structures and operating currencies, means your system can grow as your business grows. Alerts and batch entry features ensure rapid, error-free data entry, while in-depth reporting and graphical analysis ensure you are always in control.
Deal effectively with customers by storing full customer details and maintaining effective credit control. If your customers need to deal in a foreign currency, Sage 200cloud gives you the tools to meet this need effectively.
Maintain consistent, controlled relationships with your suppliers. Store full details of your purchases and benefit from tools to help you make better use of your credit terms with your suppliers.
Sage 200cloud allows you to organise and closely manage your product lines. You can manage different stock locations completely independently, in terms of replenishments, sales, reporting and stock takes. Custom search categories and wildcard searches will assist you in managing large numbers of product lines. In addition, serial and batch controlled items can be managed and you can buy and sell in different units of measure.
A key strength of Sage 200cloud is its advanced budgetary control plus its ability to analyse the performance of cost centres and departments within your business. Analysis of budgets versus actuals can be viewed graphically, with the option of displaying up to five years of historical data, and the coming year’s budgets. By drilling down to the individual transactions you can easily see the detail behind those trends.
Support is also provided for the consolidation of multiple companies, including those with different operating currencies.
Throughout the system, custom analysis codes allow you to ‘slice and dice’ information any way you want. For example, you may choose to categorise your customers by region, sales person and account type, so you can analyse sales performance across these categories.
Once armed with your business aims and budget allowances we will recommend the solution options most suitable for you.
Your suppliers must insist on being paid in different ways. That’s why you can now do a cheque run for all suppliers who like to be paid this way, or an e-payment run for those who want BACs payments.
Sage 50‘s new batch reporting feature allows you to create your own batches of reports and run them off all in one go. You can password protect ant PDF file containing sensitive financial information, so only those with the authority to access the files have the means to do so.
Bank reconciliation is easier than ever before. ‘Smart Totals’ allow you to see the value of any highlighted transaction. And with the new retrospective bank reconciliation report, you’ll be able to see the reconciled balance of your account at any given time – particularly useful at month and year-end.
You want your software to perform to the highest possible standard. The automatic updates feature lets you know if there’s anything you need to make your software more efficient, and quickly updates it for you.
Everybody makes mistakes, but correcting them has never been easier. You can now find, view, correct or even delete transaction or postings at the touch of a button.
The improved assistance feature means you can quickly learn these new features with ease. There’s also a library of videos to guide you through them, and you can try out a new area of the software or a new posting with the proactive feature first.
If the above doesn’t persuade you enough, here are more of Sage 200cloud Financials key features and benefits:
Sage 200cloud Financials is for businesses who want accurate, up to date financial data available at any time.
It allows you to understand your current financial position as well as analyse historical trends. Sage 200cloud Financials ensure that you have the data you need at your fingertips to make critical business decisions.
Sage 200cloud Financials consist of the Nominal Ledger, Cash Book, Sales and Purchase Ledgers which together provide business with a complete financial solution.
As standard with Sage 200cloud Financials comes Sage 200cloud CRM and Sage 200cloud Business Intelligence which together help give you a 360 degree picture of your business. Integrated software helps businesses increase efficiency and share information.
Sage 200cloud is highly flexible software which can be tailored to meet your business needs. This approach allows software to be installed quickly so you can quickly reap the benefits of your software investment.
Once armed with your business aims and budget allowances, we will recommend the solution options most suitable for you.
For more information, contact us here, or give us a call on 0191 500 8150 to speak to one of our Business Software Consultants.
The system is a scalable solution that will grow with you from 2-250 users. With a wide range of addons such as Document Manager and EDI and various modules such as Financials and Commercials, you can really cater Sage 200cloud to your business needs.
Sage 200c’s powerful reporting capabilities gives you a variety of ways to help make your month end routine easier. With a big selection of standard reports, the ability to customise or create your own from scratch and with the business intelligence (BI) suite, you can choose the option that best suits your requirements. And of course, the software is HMRC compliant.
The Sage 200c Commercials module gives you the ability to control your purchasing. With the built-in purchase order authorisation process and a web-based authorisation for external users you can control your purchasing budgets.
Sage 200c’s powerful stock management system, combined with project accounting, Bill of Materials and manufacturing modules allows you to understand the true cost, and hence the profit of every item. You can figure the exact costs of any batch or serial numbered item. Sage 200c saves you the hassle of figuring it out and gives you multiple options when it comes to costing methods.
You can easily track the make-up of the costs for your stock items that you are manufacturing using the manufacturing specific module from within the software. Whether it is a time machine, time-sheets or operational costs and without the hassle of complex and unmanageable spreadsheets.
Even ignoring the cost of the paper it’s printed on, passing paperwork around the office can be an unseen cost. Or perhaps you have a multitude of different systems that don’t talk to each other.
An integrated system reduces cost and the likelihood of errors, ensuring that your information is produced faster and more accurately. Managing your data correctly can save you time and money.
Sage 200c CRM gives you the tools you need to track your opportunity pipeline, ensuring you follow up every possible sale. With customisable dashboards and automated reminders, you and your team stay on top of your multiple opportunities and ensure you never miss another sale.
Streamline your sales process with mail merge and email templates. Automatically schedule activities as the opportunity moves through your pipeline stages, saving your team time and automating your sales process!
Sage 200c CRM has an inbuilt tool to help you get your sales forecast quickly and easily! Weighing the potential income against the certainty of that opportunity occurring, gives you a clear methodology to collate your forecast from each team member into one team forecast.
Tracking the success and keeping on top of your outbound telesales calls becomes simple with Sage 200c CRM. Generate lists for your team to call, script their conversation and track the leads generated.
Create groups of customers to call quickly and easily – target customers based on purchase history, location or any other custom data you have in your database.
Easily put together targeted lists of customers by industry, address or based on previous purchases. Highly refine your marketing lists to ensure your campaigns are as effective as possible.
No more hours spent putting together lists of information from Excel spreadsheets or duplicating contact details.
Track the success of your marketing campaigns, track how many leads or opportunities have been generated from individual activities. So, you know where you spend your money to get the most bang from your buck.
Track budgets vs actuals and calculate exactly how much you are spending on marketing activities.
Know exactly what is coming in and going out at any time with Sage 200c. Integrated with the Sales Order and Purchase Order Processing modules, Sage 200c removes the need for vast amounts of paperwork coming from the sales teams, and allows them to see the stock levels available within the warehouse.
Get accurate reporting on your stock. With the inbuilt report designer and free business intelligence suite, Sage 200c gives you the right information in real time so you can make better decisions.
With its ability to generate a suggested buying list, sage 200c calculates the right amount of stock to both meet the orders on your system and also to maintain your minimum and maximum reorder levels. All at the click of a button.
With a variety of barcoding options, Sage 200c provides a fully integrated system accessible from handhelds to speed up your goods in, goods out and stock take processes. Even ignoring the cost of paper it’s printed on, passing paperwork around the warehouse can be an unseen cost. Lost paperwork and errors on handwritten documents is also a major issue with a paper based system. These errors and issues can easily be removed through the use of barcoding.
Sage 200c offers a powerful manufacturing solution that helps you manage your entire processes from estimating through to planning and production. Integrated with the stock, commercials and financials, Sage 200c helps you meet your promise dates by helping you plan and control the production all the way from order to despatch.
Identify potential issues before they arise by using Sage 200c’s powerful stock projection capabilities which provide full visibility and control over future stock levels. Assess the impact of changes to due delivery dates and quantities quickly and easily.
Sage 200c gives you the ability to manage batch and serial numbered items throughout the manufacturing process to maintain quality standards and detailed traceability. Assign specific batches or serial numbers to a works order, substitute one traceable component for another and know exactly which batch or serial numbered items make up the final product.
If you are interested in upgrading your current accounting software system to Sage 200c, give us a ring to see what next steps you can take, and we will fully support you every step of the way!
With outstanding productivity enhancements, the new version of Sage 200c is there to improve financial management, making time-consuming tasks even easier to manage. Through integration with Office 365, Sage 200c users can now access data and work securely via the cloud, regardless of their location.
Powered by Office 365, Sage 200c offers greater storage and contract management, removing the need for paper filing. With One Drive capabilities, customers will be able to store and access business data, reports, contracts, documents and key tasks anywhere and at any time.
Sage 200c’s new features allow you to:
Connected User combines the power of desktop and the freedom of the cloud so you can access, manage and share your data no matter where you are.
Cutting out the tedious task of re-keying bank payments will allow you to relax as transactions flow seamlessly into your accounts with Sage Bank Feeds.
Enable you to perform analysis with automatically formatted, neatly presented data with a single click, and in the familiar environment of Excel spreadsheets.
Being built on direct customer feedback, Sage 200c epitomises that simplifying your business processes is key, and that improving the user experience to help the likes of you become more productive on a daily business is their number one priority.
Some of the highlights include:
Secure, rich, high quality and timely bank data flows directly into Sage 200c.
Quick and easy web requisition entry making the day to day easier – ideal for service industries or those with no dispatch process.
Improve the whole install and upgrade process with the introduction of ‘Click Once’ technology.
Hide sales/Purchase accounts; rapid purchase invoice entry; additional SOP status; Nominal Analysis and Error Corrections – all based on direct customer feedback.
As you can see, Sage 200c addresses some common business challenges, focusing on improving productivity to help your business grow. If you’re considering investing in Sage 200c, contact one of our Business Software Consultants on 0191 500 8150 or email [email protected]
The latest Sage 50 offering was launched at the end of last month but what is Sage 50c and as a Sage 50 user why should you upgrade?
Sage 50c Accounts was designed with one key goal, to combine all the powerful elements of desktop Sage 50 with secure online access. Sage 50c gives the user the freedom to control the business from wherever they are without being tied to the office. This flexibility gives Sage 50 users the ability to make smarter, faster decisions as they can access their data on the road using secure cloud data access through the Sage Drive.
In addition to the ‘cloud’ feature Sage 50c also offers a range of value added benefits designed to save you time.
Free Office 365 Seat (12 months)
Office 365 gives you access to all of your essential office tools on the go including; Excel, Word, Sharepoint, Outlook etc.
Take photographs of your expenses, invoices and other paper work and then use Sage Capture to save them to One Drive and post the transactions on Sage 50c Accounts.
All of your customer records, contact details, balances and recent transactions will be available in Outlook so there will be no need to jump between Sage and Outlook.
Sage Intelligence Reporting
This means a richer, deeper understanding of your business through powerful Excel reports and Office 365.
Connecting to Sage 50c Accounts with Office 365 means you can now store all of your documents in the One Drive. This means your documents can be accessed via mobile, desktop or web browser.
The final reason, and possibly one of the most convincing arguments, is that there will be no further development on Sage 50, all future work and improvements will be carried out on Sage 50c only. If you are interested in seeing how much it would be for your business to upgrade to Sage 50c please give us a call on 0191 500 8150 or email us at [email protected]. Due to introductory launch offer we are finding in most cases it is cheaper for customers to move from their existing Sage 50 licence to Sage 50c so please do not miss out on the opportunity to save.
So you’ve heard that there is a system that can improve your business processes, help manage cash flow and allow you to make better informed decision in order to grow your company. That’s great news but with so many systems how do you know which one to choose?
As a Sage Business Partner, here at Monpellier we offer a range of Sage Software Packages, including accounting software, payroll software, HR solutions, business management systems, CRM software and payment services. Within the realm of accounting software alone we offer over 5 different solutions, including Sage 50 Accounts, Sage 200 Standard Online, Sage 200 Extra (on –prem) and Sage 200 Extra Online. These accounting packages are then made up of modules such as Financials, Commercials, Project Accounting, Bill of Material and more. The larger programs then give you the option to choose from a range of modules such as Manufacturing. There are then third party add-ons available which enhance the performance of the system. If choosing software is new to you, this process can become overwhelming and leave you baffled.
Sage have designed and developed software for every business, whatever the size and requirements. From simple accounting and finance software to more robust ERP (enterprise resource planning) systems to manage your entire business. Because every business is unique and no one is the same, there is no out-of-the-box solution and we cannot recommend a package without getting to know a little bit more about your organisation.
Here’s a quick overview of the types of packages Sage offer which will help you narrow down your search for the perfect solution:
Accounting Software – Simple invoicing and accounting for start-ups, sole traders and small businesses.
Payroll Software – Software to pay your employees, automate calculations and submit online to HMRC.
HR Solutions – Software and services to help manage your HR department, stay compliant and reduce admin.
Business Management – Financial and business management solutions for managing complex business processes.
Supply Chain Management – Inventory management, purchase order, sales order, etc. which can be integrated with E-Commerce.
Payment Services – Accept payments online, by phone or using chip & pin with Sage Pay secure payment services.
CRM Software – Manage your contacts and track opportunities from initial proposal to converted sales.
If you’re interested in more information about the Sage packages we offer or would like an accurate quote, we recommend you book a software requirements meeting with a member of our team. In the meantime, please supply us with as much information as you can, including:
We’ll help you find the right software for your business!
Sage 200 is a modular based Enterprise Resource Planning (ERP) software solution that enables you to manage all of your key business processes and functions in one place. This allows business owners and key decision makers to make important, strategic decisions based on robust, up to date information from across the business.
Selecting the right partner is therefore a hugely important step in ensuring your solution provides the functionality and information you require.
So, if you’re in the market for a Sage Business Partner, here are four key questions to consider.
Has your Business Partner got a longstanding history of successful integrations?
With more than a decade’s solid foundation in accounts software, business IT services and EPOS systems, Monpellier Ltd is one of the largest providers of computerised business solutions in the UK.
We are proud to have been working with clients across the UK for over 20 years, expertly installing Sage Software into multi-million pound companies across a huge range of sectors.
When in discussions with your potential Business Partner, it’s important to ask about successful installations and review stories, videos and testimonials of past and current clients.
Does your Business Partner understand your specific business requirements?
From financial management through to customer relationship management, stock control and online sales add ons, Sage 200 has everything you need to systemise, co-ordinate and drive efficiency across your operations. It is not, by any means, a ‘one-size fits all’ solution and for this reason, it’s really important that your business provider sits with you to understand your needs before they begin outlining the options available.
At Monpellier, we work with you to define a clear specification of requirements before running through a clear demo of Sage 200 with you. This gives you the opportunity to view the Sage 200 software firsthand, and test the various elements of functionality.
What ongoing technical and training support is your business partner able to provide following the installation?
We are proud to be a leading Sage Strategic Business Partner and we provide our clients with software and hardware support, consultancy, account management and customer services teams.
We can offer you the flexibility of support face-to-face, online or over the phone – giving you the confidence of knowing there’s always someone nearby who understands your business.
Within the Monpellier group, we also have a longstanding IT Business, which has over 15 years experience in providing technical support services with Microsoft Certified Systems Engineers (MCSE), Microsoft Certified Professionals (MCP) and Novell Netware Engineers.
When you work with us, you can be really assured you’re in good hands!
Is your Business Partner commercially savvy and able to help you maximize the commercial benefits of Sage 200?
The flexibility of Sage 200 means it’s ideal for companies with a turnover of £1 million to £50 million or typically 10 to 200 employees, across all business sectors and delivers scope to grow and it’s important that your business partner can work with you to deliver the functionality and commercial benefit needed for your scale and requirements.
If you’d like to find out more, call us on 0191 5008150 and we’ll arrange to visit you to find out more about your specific business requirements and challenges.